Reading purchase orders and invoices without manual entry
A procurement team replaced manual data entry with Docen and cut invoice turnaround from days to minutes.
The challenge
A procurement team received invoices and purchase orders in every format imaginable — emailed PDFs, scans, and photos from the field. Staff keyed the numbers in by hand, which was slow and error-prone at month-end.
The approach
Docen extracted totals, line items, vendor details, and dates against a fixed schema, each value carrying a citation back to the source so reviewers could spot-check quickly. Low-confidence fields were routed for a human look; everything else flowed straight through.
- Parsing and layout to recover clean structure.
- Schema-driven extraction for the fields that mattered.
- Evaluation against a labeled sample before rollout.
The outcome
Turnaround dropped from days to minutes, and the team reallocated the manual-entry hours to actual vendor work.
The citations were the unlock. Reviewers could trust the numbers because they could see exactly where each one came from.— Director of Operations, procurement team
Want to see it on your own documents? Open the playground or reach out — we're happy to run a sample with you.